Senior Executive Assistant

About Us

Domino’s Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we’re a reshaped, reenergized brand of honesty, transparency and accountability – not to mention, great food! In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in online transactions and 65% of our sales in the U.S. are taken through digital channels. The brand continues to ‘deliver the dream’ to local business owners, 90% of which started as delivery drivers and pizza makers in our stores. That’s just the tip of the iceberg…or as we might say, one “slice” of the pie! If this sounds like a brand you’d like to be a part of, consider joining our team!

Job Details

Summary: The Senior Executive Assistant will provide executive administrative support for the Executive Vice President, General Counsel and Legal department. This role will have a wide range of executive assistant responsibilities, that include managing schedules, travel, expenses, preparing reports and presentations, and handling correspondence and inquiries. In addition, this role will support department wide initiatives and projects across the legal function.

Responsibilities:

Provide Executive Administrative Support

• Manage and coordinate EVP calendar and proactively balance priorities and deadlines
• Schedule internal/external meetings, coordinate resources, prepare materials, set-up meeting room, accommodate changes and requests, ensure schedule aligns with priorities, and that leadership has necessary materials for meetings
• Arrange and book travel, prepare detailed itineraries and handle necessary arrangements
• Partner with event services for internal and external meetings

• Develop presentations and materials per Executive’s instruction

Legal Function Support

• Create, prepare, format and proofread correspondence, presentations and reports
• Process bi-weekly payroll and PTO
• Support onboarding new hires; submit ServiceNow ticket for orientation and equipment, ensure equipment/access/desk is set-up, order supplies and welcome materials, schedule onboarding meetings, act as support during onboarding
• Draft and communicate internal policies, procedures, announcements, etc.
• Process invoices and expense reports
• Assist with department related activities and projects as necessary; annual policies & acknowledgements project, Board of Director meeting, Proxy season, Litigation Summary in conjunction with attorneys
• Assist in development of presentations and materials for board meetings and leadership meetings
• Assist with day-to-day activities of the department, as needed

Additional

• Publish meeting minutes
• Manage confidential and non-routine information
• Act as subject matter resource for executive, department, and external partners
• Partner with other administrative support teams
• Provide coverage to other Executive Administrative Assistants

Qualifications

• 4 - 6 years of experience supporting executive level ("C Level" desirable)
• Bachelors degree preferred; or relevant experience
• Proficiency with all Microsoft Office applications. Advanced PowerPoint skills a plus.
• Exceptional organizational, interpersonal, and communication skills
• Experience working with highly confidential information
• Must be a team-oriented professional who can handle multiple projects in a fast-paced environment

 

Additional Information

All your information will be kept confidential according to EEO guidelines.